Travel Reimbursement

The travel reimbursement feature allows users to enter information about the distance they have traveled, enabling the system to calculate and send an reimburse invoice of the associated travel costs to the user.

Users can open a calendar month and set their default travel information. By clicking on a day in the calendar, users can create a travel entry. These travel entries are then aggregated, and the total travel costs are calculated based on the cost settings configured by the administrator.

Using Travel Reimbursement

Permissions required: office-travel-reimburse RW.

To use travel reimbursement, navigate to Travel Reimbursement and configure your default travel information above the calendar. These defaults will be applied automatically when creating new travel entries. Click Save to store the defaults for future use.

To create a travel entry, click on the date for which you want to add a travel reimbursement. Multiple travel entries can be added to the same day. Click on an existing entry to edit its details, such as adding a description. From the same menu, you can also choose to delete the entry.

To send the invoice, click the Mail travel reimbursement button below the calendar. The invoice will be send to your email address.

Configuring Travel Reimbursement

Permissions required: admin-portalsettings RW.

To configure the travel Travel Reimbursement settings go to portal-management > Modules > configure Office > Travel Reimbursement.

Here you can configure the following: - Cents per/km home-work incl. VAT - Cents per/km home-work excl. VAT - Cents per/km business incl. VAT - Cents per/km business excl. VAT